Posted by The hybrid workplace needs to cater to many employees who may be working different shifts. They may also work in other locations at the same time. It is essential to have a seat reservation system to help you manage space and meet your specific needs.
However, while off-the-shelf software is good in many cases, it won’t always have the features and functions you need. One solution for many of these challenges is to custom-fit your software.
What are the Challenges Workplaces Face Today?
While workplaces today face many different challenges, these are three of the most common:
- Productivity – Productivity is perhaps the biggest challenge for any workplace and business. Managers need to know that employees are doing their work, which can be tricky for work-from-home team members.
- Collaboration – Team communication happens at a distance as more employees choose to work from home. Specific tools, like online room scheduling software, can help fix this.
- Data Security – Organizations need to protect company networks and data. These tend to be at a higher risk with off-the-shelf tools, which may not have enough protection.
3 Key Reasons Why Custom Desk Booking Software Matters for the Hybrid Workplace
A customized seat reservation system can take the challenges hybrid workplaces face better than many off-the-shelf solutions. There are three key reasons why every office, including yours, should have it to optimize different functions:
#1. Long-Term Value
The most significant advantage of custom software is long-term value. Without paying expensive monthly hosting fees, your business can focus on making long-term plans.
A custom desk booking app also lets you add specific features unique to your needs. Said features, like service requests and Open API, can be incredibly useful in optimizing office functions.
#2. Address Inefficiencies and Weaknesses in Your Processes
Off-the-shelf software has the drawback of being a one-size-fits-all product. They can be general-purpose tools, making solving specific issues more challenging.
Custom online room scheduling software is a great solution. Rather than adjusting your business processes, it allows you to adjust the software instead. This is because it goes through several phases:
- Creating the Project Plan – Creating the project plan starts with outlining what features and tools your business needs to improve its processes. It also highlights any issues in the operations you need to address.
- Executing the Customization – After careful planning, developers will start working on the software. Development usually starts in phases and is broken down into pieces for more accurate reviews and tracking.
- Reviewing, Iterating, and Repeating – Developers will test the software to discover problems after completion and customization. They fix the errors found during testing before the final product is released.
#3. Better security
Data is crucial to any business’s success. You need to secure it and store it properly with your solutions to ensure this success. While many off-the-shelf products offer their security, they usually lack in many areas and are managed externally.
Meanwhile, customized online room scheduling software solutions can be hosted and managed internally. Because they are customized, they also match your internal security protocols better.
What Does Your Hybrid Workplace Need?
As you transition away from the traditional work setup, consider that office spaces should promote collaboration. The focus is on providing equal support for remote and in-office workers, making desk hoteling software crucial.
That said, aside from room booking software, these are a few more things your workplace will need:
#1. The Right Spaces
To maximize your office, you need the right amount of space for the number of employees. Aside from places where teams can work together, your office should have places where they can talk one-on-one.
#2. Better Means for Collaboration
Collaboration is a vital part of the hybrid workplace. Organizing workflow, communicating in real-time, and tracking changes are crucial for teams working on different tasks.
#3. The Right Tools
At the heart of your hybrid workplace is technology. Having the right tools at your disposal, backed by cloud-based storage, takes your business to the next level. With these tools, teams can collaborate better and in real-time anywhere worldwide.
It’s especially true with tools like an online desk booking software. However, you will also need extra tools and features, like the following:
- Mobile App – Easy-to-use mobile apps for iOS and Android are a must, especially for on-the-go employees.
- Integrated Calendars – An integrated calendar, like MS Outlook, can help your team stay on track.
- Collaboration System – Keeping track of your team’s progress should be as easy as possible.
The Takeaway
It’s essential to equip your office and your employees with the tools necessary to succeed. This is especially true for desk booking software. Off-the-shelf products can be a good start, but they won’t always cover all your bases.
The good news is that customizing your online desk booking software is an alternative, and it’s a better solution. The proper development process can become a great way to solve specific short- and long-term problems.
If you don’t know where to start, give us a call and schedule a demo with us today!